1. Name and address of the person responsible
The controller within the meaning of the EU General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is the:
University of Münster,
represented by the Rector, Prof. Dr. Johannes Wessels,
Schlossplatz 2, 48149 Münster
Phone: + 49 251 83-0
E-mail: verwaltung@uni-muenster.de
2. Specialist contact person
The specialist contact person is the:
Universität Münster
Prof. Dr. Stefan Heusler
Institut für Didaktik der Physik
Wilhelm-Klemm-Straße 10
48149 Münster
Telefon 0251 83 39386
Telefax 0251 83 39480
email: idp@uni-muenster.de
3. Name and address of the data protection officer
The data protection officer of the controller is:
Nina Meyer-Pachur
Schlossplatz 2, 48149 Münster
Tel.: + 49 251 83-22446
E-Mail: Nina.Meyer-Pachur@uni-muenster.de
4. General information on data processing
We only collect and use our users’ personal data to the extent that this is necessary to provide a functional website and our content and services and if a legal basis allows us to do so.
Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a GDPR serves as the legal basis for the processing of personal data.
Insofar as the processing of personal data is necessary to fulfill a legal obligation to which EMU is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.
If the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in EMU, Art. 6 para. 1 lit. e GDPR serves as the legal basis for the processing.
If processing is necessary for the purposes of the legitimate interests pursued by EMU or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, the legal basis for processing is Article 6(1)(f) GDPR. This does not apply if EMU is acting in a sovereign capacity in the corresponding processing.
Duration of storage of personal data
We only store the personal data of the data subjects for as long as the purpose of the storage exists. If the processing is based on the consent of the data subject, the data will only be stored until the data subject withdraws their consent, unless there is another legal basis for the processing.
Right to rectification and erasure of personal data
The data subject has the right to obtain from us without undue delay the rectification of inaccurate personal data concerning him or her. The data subject also has the right to obtain from us the erasure of personal data concerning them without undue delay where the purpose of the storage no longer applies or, if the processing is based on the consent of the data subject, if the data subject withdraws their consent and there is no other legal basis for the processing.
The personal data of the data subject will also be erased if the data subject objects to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, if the personal data has been processed unlawfully or if erasure is required to fulfill a legal obligation by the European or national legislator in regulations to which EMU is subject.
However, personal data will not be deleted in the cases described above if the processing of personal data is necessary for EMU to fulfill a legal obligation imposed on it by the European or national legislator or if the processing is necessary for the performance of a task carried out by EMU in the public interest or in the exercise of official authority vested in EMU or if the further storage of personal data is necessary for the establishment, exercise or defense of legal claims.
Right of revocation
If the processing of personal data is based on the consent of the data subject, the data subject may withdraw their consent at any time. The processing of personal data carried out until the withdrawal remains lawful despite the withdrawal.
Right to information
The data subject has the right to obtain from the University of Münster confirmation as to whether or not personal data concerning him or her are being processed. If this is the case, the data subject has a right to information about which personal data is involved and for what purposes it is processed. They also have a right to information about the duration of the planned storage of this data and which criteria are used to determine the storage period.
5. Provision of the website and creation of log files
Scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
- Information about the browser type and version use
- The user’s operating system
- The user’s internet service provider
- The IP address of the user
- Date and time of access
- Websites from which the user’s system accesses our website
- Websites that are accessed by the user’s system via our website
The data is also stored in the log files of our system. This data is not stored together with other personal user data.
Legal basis for the processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.
Purpose of the processing
Temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. We also use the data to optimize the website and to ensure the security of our information technology systems. The data is not analyzed for marketing purposes in this context.
These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f GDPR.
Duration of storage of personal data
The data is deleted when the respective session has ended.
If the data is stored in log files, it is deleted after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or anonymized so that it is no longer possible to identify the accessing client.
6. Use of cookies
Scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change. The following data is stored and transmitted in the cookies:
- Log-in information
- Session settings
Only technically necessary cookies are set on our website.
Legal basis for the processing
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. f GDPR.
The user data collected by technically necessary cookies is not used to create user profiles.
Duration of storage of personal data
Cookies are stored on the user’s computer and transmitted from there to our website. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.
7. E-mail contact
Scope of data processing
It is possible to contact us via the e-mail address provided on our website. In this case, the user’s personal data transmitted with the e-mail will be stored.
The data will not be passed on to third parties in this context. The data is used exclusively for the purpose of maintaining contact.
Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR.
Purpose of data processing
The processing of personal data serves us solely to process the contact. This also constitutes the necessary legitimate interest in processing the data.
Duration of storage of personal data
The personal data sent by email will be deleted when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.
8. Web analysis through Matomo
Scope of data processing
We use the open source software tool Matomo on our website to analyze the surfing behavior of our users. The software places a cookie on the user’s computer (for cookies, see above). If individual pages of our website are accessed, the following data is stored:
- Two bytes of the IP address of the user’s accessing system
- The website accessed
- The website from which the user accessed the website (referrer)
- The subpages that are accessed from the accessed website
- The time spent on the website
- The frequency with which the website is accessed
The software runs exclusively on the servers of our website. Users’ personal data is only stored there. The data is not passed on to third parties.
The software is set so that the IP addresses are not stored in full, but two bytes of the IP address are masked. In this way, it is no longer possible to assign the shortened IP address to the accessing computer.
If you do not agree to the storage and analysis of this data, you can object to its storage and use at any time by clicking below. In this case, a so-called opt-out cookie will be stored in your browser, which means that Matomo will not collect any session data. Please note: If you delete your cookies, the opt-out cookie will also be deleted and may have to be reactivated by you.
If you have activated the “Do Not Track” setting in your browser, no opt-out is required.
Legal basis for data processing
The legal basis for the processing of users’ personal data is Art. 6 para. 1 lit. f GDPR.
Purpose of data processing
The processing of users’ personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. This is also our legitimate interest within the meaning of Art. 6 para. 1 f GDPR.
Duration of storage of personal data
The data is deleted as soon as it is no longer required for our recording purposes.
Cookies are stored on the user’s computer and transmitted from there to our website. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.
9. Newsletter
Scope of data processing
You can subscribe to a free newsletter on our website. When you register for the newsletter, the data from the input screen is transmitted to us. The following data is transmitted to us in this way:
- E-mail address of the user
- Name of the user
The following additional data is also collected during registration:
- IP address of the accessing computer
- Date and time of registration
Your consent is obtained for the processing of the data as part of the registration process and reference is made to this privacy policy.
No data will be passed on to third parties in connection with the data processing for sending newsletters. The data is used exclusively for sending the newsletter.
Legal basis for data processing
The legal basis for processing the data after registration for the newsletter and granting your consent as part of the registration process is Art. 6 para. 1 lit. a GDPR.
Purpose of data processing
The purpose of collecting the user’s email address is to deliver the newsletter. The collection of other personal data as part of the registration process serves to prevent misuse of the services or the e-mail address used.
Duration of storage of personal data
Your e-mail address will be stored for as long as the subscription to the newsletter is active. The other personal data collected during the registration process will generally be deleted after a period of seven days.
The subscription to the newsletter can be canceled by the respective user at any time. There is a corresponding link in every newsletter for this purpose. Unsubscribing from the newsletter also makes it possible to withdraw consent to the storage of personal data collected during the registration process.
Participation in our surveys
Scope of data processing
You have the opportunity to take part in surveys on our website. In this case, your IP address will be stored temporarily.
Legal basis for data processing
The legal basis for the processing of the data is your consent in accordance with Art. 6 para. 1 lit. a GDPR.
Purpose of data processing
The processing of personal data serves us solely to carry out the respective online survey. The processing of your IP address is technically necessary.
Duration of storage of personal data
The data will be deleted as soon as it is no longer required for the stated processing purpose.
11. Complaint
You have the right to lodge a complaint with a supervisory authority. The competent supervisory authority for the University of Münster is the State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia, Postfach 20 04 44, 40102 Düsseldorf, Tel.: 0211/38424-0, E-Mail:
12. Updates or changes to this privacy policy
We reserve the right to amend or review this Privacy Policy from time to time. You will find the date of the current version under “Last modified on”. Your continued use of the Platform following the posting of such changes on this website constitutes your acceptance of such changes to the Privacy Policy and your agreement to be bound by the amended terms.
Last modified on: 15.05.2025